This notice explains what information we collect, when we collect it and how we use this. During the course of our activities, we will process personal data (which may be held on paper or electronically) about you and we recognise the need to treat it in an appropriate and lawful manner. The purpose of this notice is to make you aware of how we will handle your information.
Who are we?
The Denshaw Whit Friday Band Contest Committee takes the issue of security and data protection very seriously and strictly adheres to guidelines published in the General Data Protection Regulation (EU) 2016/679 which is applicable from the 25th May 2018, together with any domestic laws subsequently enacted.
Andrina Baxter is the Data Controller of any personal data that you provide to the Committee. Any questions relating to this notice and our privacy practices should be sent to firstname.lastname@example.org
How we collect information from you and what information we collect
From your registration for your band for it to take part in the Contest or
Because you have disclosed it on your website or business card
We may collect the following information about you:
Contact Name, e-mail address, telephone number, and postal address
Why we need this information about you and how it will be used
We need this information in order to contact you about the running of the Denshaw Contest. The information will be used in order to notify you of any changes to our rules or procedures, to inform you of the outcome of each contest and to facilitate the payment of any prize money.
Sharing of Your Information
The information you provide to us will be treated by us as confidential. It will not be shared with any other contest or body.
Transfers outside the UK and Europe
Your information will only be stored within the UK and EEA
When you give us information, we take steps to make sure that your personal information is kept secure and safe.
Electronic data is kept on a password protected hard drive.
Paper documents will be disposed of according to our retention policy.
How long will we keep your information?
We will review our data every year, and will only hold your personal data for as long as you are participating in the Contest, and for one year following this.
We will confirm contact details annually
You have the right at any time to:
- ask for a copy of the information about you held by The Denshaw Whit Friday Band Contest Committee in our records;
- require The Denshaw Whit Friday Band Contest Committee to correct any inaccuracies in your information;
- and make a request to The Denshaw Whit Friday Band Contest Committee to delete what personal data of yours we hold
If you would like to exercise any of your rights above please contact The Denshaw Whit Friday Band Contest Committee at email@example.com
You also have the right to complain to the Information Commissioner’s Office in relation to our use of your information. The Information Commissioner’s contact details are noted below:
Information Commissioner’s Office Wycliffe House, Water Lane Wilmslow, Cheshire, SK9 5AF Telephone: 0303 123 1113 Email: firstname.lastname@example.org
Information Commissioner’s Office 2nd floor, Churchill House Churchill way, Cardiff, CF10 2HH Telephone: 029 2067 8400 Email: email@example.com
The Information Commissioner’s Office – Scotland
45 Melville Street, Edinburgh, EH3 7HL Telephone: 0131 244 9001 Email: Scotland@ico.org.uk
Information Commissioner’s Office 3rd Floor, 14 Cromac Place Belfast, BT7 2JB
Telephone: 028 9027 8757 Email: firstname.lastname@example.org
The accuracy of your information is important to us – please help us keep our records updated by informing us of any changes to your email address and other contact details.